Project Coordinator Summer Intern

This 14-week summer internship provides foundational experience in integrated healthcare communications by supporting project managers with scheduling, internal routing of deliverables, and the maintenance of project documentation.

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

We are looking for a Project Coordinator to join our 21GRAMS team as part of the Real Chemistry Summer 2026 Internship Programme.

The Project Coordinator Intern will support the project management team in the delivery of integrated healthcare communications. This role builds core skills in scheduling, routing, documentation, and agency systems, and serves as the foundation for growth within the project management career path.

Programme Dates: This is a 14-week internship programme that runs from Tuesday 23 June - Friday 25 September 2026 and requires a 40-hour per week commitment.

Location: In-person at one of our core EMEA offices located in London or Manchester, UK.

KEY RESPONSIBILITIES
• Support Project Managers with day-to-day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with version control.
• Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns.
• Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.

ROLE COMPETENCY FOCUS

Portfolio Management:
• Project-focused. No revenue oversight. No new business involvement.

Resource Management:
• No ownership of resourcing data or personnel communications.
• No Gantt ownership. Shadow staffing conversations to learn expectations.

Client and Vendor Relationship Management:
• Observer on client calls and email communications.
• Observer on vendor communications.

Training, Growth, Reporting:
• Establish professional attitude, self-motivation, and organization.
• Learn department onboarding checklists and reference documents.

Admin Operations:
• Learn Workfront routing, OpenAir and PowerBI basics, and timesheet review steps.
• Support day-to-day routing and traffic of jobs.

Execution:
• Update hot sheets and timelines. Send meeting notes and recaps.
• Learn project lifecycle and ask clarifying questions to build knowledge.

Finance:
• Open job codes. Pull basic reports for hours and OOPs.
• Create small-scale estimates for simple tactics under supervision.
Culture, Comms and Collaboration:
• Maintain a positive, can-do attitude and team mindset.

QUALIFICATIONS
• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Strong organisation, time management, and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft 365. Familiarity with Workfront and Teams is a plus.

EXPERIENCE
• 0 to 2 years in marketing or agency environments including internships.
• Demonstrated interest in healthcare communications and project management.