Graduate Finance Assistant

This entry-level role supports the daily financial operations of a global medical publishing firm by taking ownership of the debtor ledger, managing accounts payable and receivable pipelines, preparing cash flow forecasts, and executing monthly balance sheet and credit card reconciliations.

EMJ is a values-driven company, and strong financial operations are essential to supporting our growth and success. We’re looking for a Graduate Finance Assistant who will play a vital role in ensuring the smooth and accurate running of day-to-day finance activities, providing reliable financial data to support strategic decision-making, and maintaining compliance with financial regulations.

This role is key to supporting the wider business and ensuring EMJ continues to operate efficiently and effectively as we grow.

What you'll do:

• Cash Collection: Ownership of the debtor ledger, proactively chase overdue invoices, maintain accurate records, and build strong customer relationships to resolve delays quickly. Monitor aged debt and escalate high-risk balances where required.

• Payment Runs: Prepare and process monthly payment runs, ensuring payments are accurate, approved, and aligned with company controls. Prioritise payments effectively and maintain clear supplier communication.

• Cash Flow Preparation:
  Produce monthly cash flow forecasts, track actuals against forecast, and identify potential risks, shortfalls, or low cash points early.

• Accounts Receivable (AR):
  Ensure invoices are raised accurately and issued promptly, resolve billing queries efficiently, and work with internal teams to prevent invoicing delays.

• Accounts Payable (AP):
  Process supplier invoices accurately and on time, including matching, coding, posting to correct cost centres, and resolving supplier discrepancies.

• Balance Sheet Reconciliations:
  Complete monthly balance sheet reconciliations, ensuring balances are fully supported, discrepancies resolved promptly, and documentation remains audit-ready.

• Credit Card Reconciliations:
  Reconcile credit card expenses, ensuring receipts are provided and spending complies with EMJ company policies. Escalate any unusual or non-compliant transactions.

• Month-End Support:
  Support month-end processes through preparation of prepayments, accruals, journals, and departmental cost analysis, ensuring deadlines are met accurately.

Who you are:

• A Recent Degree: A degree in Accounting, Finance or something similar with demonstrable experience using Excel

• Basic Accounting Knowledge: Good understanding of accounting principles including debits and credits, accruals, prepayments, general ledger processes, and their link to month-end reporting.

• Accuracy and Systems Skills: Strong attention to detail and ability to work accurately under pressure. Confident using intermediate Excel.

• Organisation and Communication: Well organised with the ability to manage multiple tasks and deadlines. Strong communication skills when working with internal teams, suppliers, and customers.

• Ownership and Proactive Approach: Able to take ownership of tasks, work independently, and see work through to completion. Proactive in identifying, resolving, or escalating issues when needed.

It would be a bonus if...

• Finance Experience (AP & AR): Experience in a finance or accounts role with exposure to accounts payable and/or receivable, including invoice processing, ledger management, and payment or collection support.

• Cash Management Experience: Experience supporting cash flow forecasting, cash collection, or credit control, with an understanding of how daily transactions impact cash flow.

• Systems Knowledge: Experience using accounting and workflow systems such as Xero, Zoho, and Asana.

Salary: £30,000

About EMJ

EMJ's purpose is to elevate the quality of healthcare globally, by supporting all healthcare professionals with free and easy access to medical journals and lifelong learning opportunities. We do this to create Gold Medal Winners, enabling healthcare professionals to become the best versions of themselves.

Similarly we equip our employees with all the skills, tools and knowledge they need to be in the top 10% of what they do and create Gold Medal Winners in the company. 

At EMJ, we believe in…

• Taking care of your own: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of.

• Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners.

• Entire buy in: Everyone has loyalty to our vision, values, culture, and the long-term goals of EMJ. We are committed to doing so in a positive and passionate way.