This level 3 business administration corporate portfolio management apprenticeship focuses on monitoring project financial run-rates, compiling stakeholder management information reports, and auditing professional services automation (PSA) time-tracking systems.OverviewResponsible for supporting strategic PMO activities, such as reporting and quality assurance, supporting the PMO Analysts / Senior PMO Analysts to ensure Bell Integration’s defined governance is applied with the required quality and timelines across their allocated portfolio. Flexible working, 1-2 days per week in our Portsmouth office (Bay house, Cosham). ResponsibilitiesAs a PMO Support Administrator Apprentice, you will work closely with the PMO Analyst teams and Delivery Operations Manager to support administrative activities in line with defined policies, procedures and best practices. Alongside your day-to-day role, you will complete a Level 3 Business Administrator Apprenticeship, with dedicated learning time provided to support your development. Key responsibilities include:Supporting the PMO Analyst teams and Delivery Operations Manager with administration, record-keeping and reporting activitiesLearning and supporting project tracking processes within PSA tools (currently Changepoint)Assisting with user set-up and maintenance using HR and recruitment dataSupporting project setup activities and maintaining accurate project recordsAssisting with project administration, monitoring and reportingCreating, tracking and managing customer purchase order spendSupporting the maintenance of accurate time, burn and status reportingAssisting with resource planning activities where no Project Manager is allocatedUpdating systems with planned absences including holidays and trainingAssisting with invoicing processes, billing milestone tracking and customer timesheet managementSupporting the collation and validation of timesheet informationMonitoring customer portals for purchase orders and escalating where appropriateAssisting with creation of draft invoices and rechargeable expense invoicingProducing reports and management information for stakeholdersSupporting onboarding and offboarding activities for resources and maintaining accurate master dataManaging and prioritising the PMO mailboxOrganising meetings and documenting minutes/actionsSupporting the production of project and resource reportingAssisting with maintenance of the PMO SharePoint and Teams sitesContributing ideas for continuous improvement and process efficiency During the apprenticeship, the successful candidate will also develop skills in:Communication and stakeholder managementBusiness processes and operationsData handling and reportingTime management and organisationProblem solving and continuous improvementProfessional behaviours and workplace collaborationQualificationsCandidates must:Be eligible to work in the UKMeet apprenticeship funding eligibility requirementsNot already hold a qualification in a similar subject area at the same or higher level
Posted 3 days ago
